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Filing Form MGT-7 on the MCA V3 portal is no longer a simple “upload and done” process.

With new validations, additional fields, and strict formats, even a small mismatch can mean rejection.

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To help you file accurately and on time, here’s an updated list of FAQs along with a step-by-step checklist for the offline mode.

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📘 FAQs on Filing Form MGT-7 (Offline Mode)

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Key Updates & Compliance Tips for MCA V3 Portal Users

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Filing Form MGT-7 for annual returns under the MCA V3 portal can be a meticulous process.

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With new validations, fields, and formats introduced, staying updated is crucial for timely compliance.

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Here’s a curated and updated list of frequently asked questions (FAQs) to help you navigate the offline filing process with clarity and confidence.

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🔹 1. How should AGM dates be handled across forms?

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Ensure that the AGM date, due date, and extended due date are consistent across all annual filing forms—AOC-4, AOC-4 XBRL, AOC-4 NBFC (Ind AS), MGT-15, and MGT-7A—for the same financial year.

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🔹 2. What SRN should be entered for AGM extension?

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If entering an SRN in field I(ix)(e), it must be an approved SRN of Form GNL-1 filed under the purpose ‘Extension of AGM’.

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🔹 3. Can MGT-7 and MGT-7A be filed for the same financial year?

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No. If MGT-7A has already been filed (approved, pending payment, or pending approval), MGT-7 cannot be filed for the same year.

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🔹 4. Is multiple filing allowed for the same financial year?

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Only if the “Revised” option is selected in the “Type of Annual Filing” field. Otherwise, multiple filings are not permitted.

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🔹 5. What is the Excel utility in the offline form?

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After submitting the webform, an Excel template is generated. Users must fill in the details offline based on the webform data. Prefilled fields are non-editable.

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🔹 6. How is the Excel validated?

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Upon upload, the Excel is auto-validated. If errors are found, a TXT error file is generated. Correct the errors and re-upload the file.

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🔹 7. What are the new fields added in the form?

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The offline MGT-7 form now includes several new data points:

• Declaration under Rule 9(4) of the Companies (Management and Administration) Rules, 2014

• Company name and address as on FY end

• Gender-wise shareholder count

• Latitude & Longitude (pre-filled or manually entered based on CIN)

• Stock exchange details (mandatory if shares are listed)

• Main Activity & Business Activity Codes (pre-filled if MGT-7 was filed in V3 previously)

• % of turnover (must total 100%)

• Other registration number for foreign subsidiaries

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🔹 8. How are Main Activity & Business Activity Codes handled?

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If MGT-7 was filed in V3 version in the previous year, the NIC codes will be pre-filled. This does not apply for the first time filing in V3 version.

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🔹 9. What is the new requirement for foreign subsidiaries?

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A new field has been added under “Particulars of Holding, Subsidiary and Associate Companies” to capture the Other Registration Number for foreign subsidiaries.

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🔹 10. How should turnover percentages be reported?

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In the “Principal Business Activities” section, the sum of all turnover percentages must equal 100%.

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🔹 11. What are the requirements for stock exchange details?

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If the company selects ‘Yes’ for shares listed on a recognized stock exchange:

• Four rows will appear: NSE, BSE, MCX, Others

• At least one row is mandatory

• Exchange codes are auto-filled:

  • NSE: A1024

  • BSE: A1

  • MCX: A1025

  • Others: A1026

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🔹 12. How are latitude and longitude details handled?

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These fields are pre-filled and non-editable based on the company’s CIN. If not pre-filled, users must manually enter the coordinates.

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🔹 13. What happened to MGT-8?

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The MGT-8 attachment has been removed. Required declarations are now embedded in the form, including the DSC of the Company Secretary.

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🔹 14. What are the updated attachment requirements?

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• Photograph of the registered office (showing the external building and name visible; geo-tagging not required as not specifically mentioned)

• List of shareholders/debenture holders (mandatory if field XIII is filled)

• Up to 15 Excel files, 20MB each (max 300MB)

• Optional attachments: Up to 5 files, 2MB each, in PDF or JPG format

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🔹 15. What is the processing type for MGT-7 (Offline)?

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The form is processed in Straight Through Processing (STP) mode. Once submitted, it is automatically recorded with no provision for resubmission. Accuracy is critical.

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🔹 16. What should be verified for KMPs and Directors?

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Details in field VIII(B)(i) must reflect the correct designation and association as on FY end. If a cessation date is entered, it must match signatory records.

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🔹 17. Can company status (Listed/Unlisted) be updated via MGT-7?

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No. Company status cannot be updated through MGT-7. Ensure the correct status is reflected before initiating the filing.

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💡 Pro Tip:

Always cross-verify your data with previously filed forms. Consistency across filings is key to avoiding rejections and ensuring smooth compliance.

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Core Checklist: MGT-7 Application Process (Option 1)

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🔹 Initial Portal Access

• Access MCA homepage

• Login with valid credentials

• Navigate to MCA Services > Company e-Filing > Annual Filings

• Select Form No. MGT-7 (Offline)

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🔹 Form Preparation

• Enter Company Information

• (Optional) Search and select CIN

• Fill basic information in the webform

• Save the form

• Submit the webform

 

🔹 Excel Download & Offline Completion

• Download the generated ZIP file containing Excel

• Open Excel (prefilled fields are non-editable)

• Fill relevant sections offline

• Upload completed Excel to the form section

 

🔹 Validation & Corrections

• Check for validation errors (TXT file)

• Correct errors in Excel if needed

• Re-upload and validate successfully

• Click Proceed

 

🔹 Attachments & Submission

• Attach required documents

• Submit the form

• Ensure server-side validations are completed

• Note the SRN generated

 

🔹 DSC & Payment

• Affix DSC to the PDF document

• Upload DSC-affixed PDF on MCA portal

• Pay applicable fees within the timeline:

  • Upload DSC within 15 days of SRN

  • Complete payment within 7 days of DSC upload or due date + 2 days, whichever is earlier

 

🔹 Final Confirmation

• Receive acknowledgement email​

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With warm regards,

Keep Smiling,

Saeed Shaikh